Administrative Assistant - Hospitality

Position

Administrative Assistant - Hospitality (Temporary Full Time – 4 months)

Location

Calgary

Status

Temporary Full Time – 4 months

Shift

Monday to Friday

Work hours

8 hours a day, 40 hours a week; occasional evenings/weekends as needed

Posting Date

April 28, 2023

Closing Date

Until suitable candidate found

  

THE OPPORTUNITY

Our workplace is one where staff can grow in a career that is meaningful and contributing to the community. Wing Kei’s staff and volunteers provide compassionate and individualized support for two age groups: seniors through on-site health and living care and since September 2020, for children and their families through our new Montessori School. As an organization, we adhere to high standards of care, repeatedly receiving Exemplary Standing with Accreditation Canada over the years.

 

POSITION SUMMARY

Under the guidance of the Director of Hospitality, or designate, the Administrative Assistant will be a member of the Administrative Team, responsible for the provision of overall administrative support while working within the mission, vision and values of Wing Kei. If you possess the energy and skills to thrive in a growing organization and believe in our organization’s vision and mission, this may be a great opportunity for you.

 

THE ROLE

Key Accountabilities

  • Demonstrates, promotes and advocates the Wing Kei vision, mission and core values
  • Ensures that all authorized or approved purchase orders are made with external suppliers/vendors
  • Ensures that all deliveries arrive on time in good conditions
  • Provides general administrative support to the organization
  • Creates and organizes various documents and electronic information
  • Creates financial and statistical tools and reports using spreadsheets/ database
  • Manages, organizes and updates relevant data
  • Communicates and provides information internally and externally to assist and enable organizational operations and effective service to connecting groups
  • Interprets instructions and issues arising, and then implements actions according to administrative policies and procedures
  • Researches and investigates information to enable strategic decision-making by others
  • Arranges and participates in meetings, conferences and project team activities
  • Provides support on training and professional development of staff
  • Keeps an inventory of supplies, keeps track of expiry dates and places orders for Wing Kei
  • Provides support in coordinating maintenance projects to ensure a safe and healthy environment
  • Supports the Reception desk as needed
  • Demonstrates knowledge of and observes all policies, procedures and standards of Wing Kei
  • Participates in creating and maintaining a safe and healthy environment by understanding and following health and Safety rules, regulations and practices such as fire, emergency response training, WHMIS, data security and infection control
  • Maintains good communication and interpersonal relationships with the public, residents, volunteers and other health care team members
  • Participates in in-service programs
  • Keeps up-to-date with developments and best practices in the field
  • Other duties as assigned

THE INDIVIDUAL WHO WILL SUCCEED

  • Is aligned with a culture where people and integrity matters
  • Has completed a Business Administration certificate program or equivalent
  • Is an individual who exhibits high ethical standards and consistent sound judgment
  • Is dependable, self-motivated to work with minimal supervision
  • Thrives in a growing organization, remaining a positive attitude through temporary challenges
  • Finds it easy to enjoy a variety of tasks, and is eager to grow and learn
  • Can manage through some fluctuations in pace of work while still disciplined in meeting deadlines
  • Excellent organizational skills with strong attention to detail
  • Has great phone and office etiquette, enjoys building rapport and connecting with a diverse audience
  • Has good computer literacy; experience in Microsoft office required
  • Communicates well in writing, speaking and presenting; ability to communicate in Cantonese or Mandarin is an asset

 

Benefits:

This is a benefit non-eligible position

How to Apply:

Please send resume and cover letter

by E-Mail to:

This email address is being protected from spambots. You need JavaScript enabled to view it.

 
Administrative Assistant - Hospitality

Benefits:

This is a benefit non-eligible position

How to Apply:

Please send resume and cover letter

by E-Mail to:

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

We are an equity employer and encourage applications from all genders, persons with disabilities and visible minorities who may contribute to the wellbeing of our residents.

All new employees must complete a Criminal Records Check in accordance with the Protection for Persons in Care Act. In compliance with Alberta Health’s Infection Control standards, all new employees are required to provide a copy of their Tuberculosis or Chest X-Ray paperwork and a proof of positive immunity of MMR within 30 days of their date of hire.

Thank you for your interest in working at Wing Kei. Unless you are contacted for an interview, you will receive no further acknowledgment of your application.

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