Administrative Assistant - Care

Position
Administrative Assistant - Care

Location
Calgary

Status
Full Time

Shift
Monday to Friday

Work hours
8 hours a day, 40 hours a week; occasional evenings/weekends as needed

Posting Date
June 21, 2024

Closing Date
Until suitable candidate found

  

THE OPPORTUNITY

Our workplace is one where staff can grow in a career that is meaningful and contributing to the community. Wing Kei’s staff and volunteers provide compassionate and individualized support for seniors through on-site health and living care. As an organization, we adhere to high standards of care, repeatedly receiving Exemplary Standing with Accreditation Canada over the years.

Under the direction of the Director of Care, and working within the mission, vision and values of Wing Kei, the Administrative Assistant (Care) is a member of the Administrative team assisting in developing, maintaining, planning, directing and administering assigned projects in accordance with Wing Kei’s policies and standards.

If you possess the energy and skills to thrive in a growing organization and believe in our organization’s vision and mission, this may be a great opportunity for you.

 

THE ROLE

Key Accountabilities

  • Demonstrate, promote and advocate the Wing Kei vision, mission and core values
  • Provides administrative support to the Care department and maintains administrative workflow.
  • Creates and organizes various documents and electronic information.
  • Manages, organizes and updates relevant data and policies.
  • Arranges and participates in meetings, conferences and project team activities, and takes minutes, if needed.
  • Maintains and manages the PolicyTech database as required. This includes making amendments, creating templates for review, and communicating with leadership to ensure policies are up-to-date, approved, and accessible.
  • Supports the Clinical Quality Improvement (CQI) team with documentation, providing data, and consolidating information from reports and action plans.
  • Maintains confidentiality in all aspects of residents, staff and Wing Kei information.
  • Researches and investigates information to enable strategic decision-making by others.
  • Creates and organizes various documents and electronic information.
  • Works closely with the multi-disciplinary team and provides support if needed.
  • Communicates and provides information internally and externally to assist and enable organizational operations and effective service to connecting groups.
  • Interprets instructions and issues arising, and then implements actions according to administrative policies and procedures.
  • Maintains good communication and interpersonal relationships with the public, residents, volunteers and other health care team members.
  • Keeps up-to-date with developments and best practices in the field.

 

THE INDIVIDUAL WHO WILL SUCCEED

  • Has completed a Business Administration certificate program or equivalent.
  • Minimum 3 years of administrative or secretarial experience.
  • Good typing and accurate data entry skills. Computer literacy is required.
  • Knowledge of government legislations and relevant procedures regarding health care is an asset.
  • Is dependable, self-motivated to work with minimal supervision.
  • Good time management skills; self-starter, adaptable, and flexible.
  • Thrives in a growing organization, maintaining a positive attitude through temporary challenges.
  • Excellent organizational skills with strong attention to detail.
  • Is aligned with a culture where people and integrity matters.

Benefits:

Package includes:

  • Dental Insurance
  • Health Insurance
  • Life Insurance
  • Wellness Program
  • Pension

How to Apply:

By sending your resume and a cover letter to Wing Kei Human Resources at 

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Benefits:

Package includes:

  • Dental Insurance
  • Health Insurance
  • Life Insurance
  • Wellness Program
  • Pension

How to Apply:

By sending your resume and a cover letter to Wing Kei Human Resources at 

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

We are an equity employer and encourage applications from all genders, persons with disabilities and visible minorities who may contribute to the wellbeing of our residents.

All new employees must complete a Criminal Records Check in accordance with the Protection for Persons in Care Act. In compliance with Alberta Health’s Infection Control standards, all new employees are required to provide a copy of their Tuberculosis or Chest X-Ray paperwork and a proof of positive immunity of MMR within 30 days of their date of hire.

Thank you for your interest in working at Wing Kei. Unless you are contacted for an interview, you will receive no further acknowledgment of your application.