Position

HR Coordinator

Work Hours

8 hours per day, 40 hours a week

Posting Date

July 5, 2023

Closing Date

Until suitable candidate found

Start Date

Immediate

THE OPPORTUNITY

Our workplace is one where staff can grow in a career that is meaningful and contributing to the community. Wing Kei’s staff and volunteers provide compassionate and individualized support for two age groups: seniors through on-site health and living care and since September 2020, for children and their families through our Montessori School. As an organization, we adhere to high standards of care, repeatedly receiving Exemplary Standing with Accreditation Canada over the years.

With funding and support from government and our community, Wing Kei is poised for continued success and further growth. If you possess the energy and skills to thrive in a growing organization and believe in our organization’s vision and mission, this may be a great opportunity for you. Working as part of a team reporting directly to the Chief Executive Officer (CEO), the Human Resources Coordinator will be responsible for providing a wide range of HR services supporting consistent HR practices, compliance to high standards, and individual wellness within the organization.

THE ROLE   

Key Accountabilities

Culture and Policies

• Demonstrate, promote and advocate the Wing Kei vision, mission and core values
• Work closely with other HR team members to deliver service with confidentiality, respect and professionalism
• Ensure a safe, effective and healthy work environment including continuous efforts to support a mutually-respectful and effective work environment
• Facilitate values-based Employee Relations
• Assume leadership role in interdepartmental committees and meetings for select events and Human Resources programs such as Employee Recognition
• Develop, implement, communicate and facilitate day-to-day Human Resources transactions

Recruitment and Onboarding

• Facilitate full-cycle recruitment of open positions
• Develop strategies to recruit and retain talent to meet business needs
• Coordinate and execute onboarding program for new and existing staff
• Communicate with leadership

Compensation and Benefits

• Act as first point of contact with regards to policies, compensation and benefits, recruitment inquiries for managers, employees and potential recruits
• Facilitate in the enrollment and updating of benefits for existing staff
• Participate in annual compensation review process for employees, including communication, administrative changes, and documentation

HR Metrics and HRIS Maintenance

• Conduct data entry, analysis, research and reporting as needed for Human Resources programs
• Coordinate with HR team to ensure accuracy of employee data during audits
• Assist employees and team members in navigating through systems (E.g. PDS Vista, Workforce Dimensions, etc.)
• Oversee the updating and inputting of employee data in Human Resource Information Systems (HRIS)

THE INDIVIDUAL WHO WILL SUCCEED  

• Is aligned with a culture where people and integrity matters
• Thrives in a growing organization, remaining positive in attitude through temporary challenges
• Has Bachelor’s degree in Business, Human Resources Management or equivalent; eager to take on additional certification or studies if required
• Has 2-5 years of work experience in Human Resources Management with broad generalist experience
• Has knowledge of employment law and employment standard and is committed to HR best practices
• Demonstrates capability to understand the business and create the link between HR strategy and business strategy
• Is an individual who honors confidentiality and exhibits consistent sound judgment
• Is balanced in the ability to understand “Big Picture” business strategies while managing own work with great attention to detail
• Is a resourceful problem-solver who consistently delivers effective solutions supported by good root-cause and factual analysis as well as stakeholder buy-in
• Is eager to grow and learn, willing to be flexible with pace of work
• Is capable of managing a variety of ongoing tasks, not minding some interruptions
• Is self-motivated, knows how to set priorities, and disciplined in meeting deadlines
• Has a proven track record of collaboration and teamwork, experience working with interdepartmental teams or contributing to Special projects would be an asset
• Has knowledge and experience working with Payroll or a Human Resources specialization (Recruitment, Compensation, Benefits, HR information system, WCB administration, Workplace Safety, etc.) would be an asset